01
Aircraft schedule and availability
Keep flights in a shared calendar and let authorized users follow the aircraft's schedule.
See upcoming commitments and operational availability, clearly and up to date.
Your entire aircraft operation, managed in one place.No scattered spreadsheets. No manual math.
The HELITIME System is the management software for helicopters and executive airplanes.
Bring scheduling, documents, flights, costs, maintenance, capital contributions and cost sharing together in one app, built to make your team's work easier and to give owners full transparency.
- Flight schedule
- Document alerts
- Automatic cost sharing
- Maintenance tracking
- Month-end closing
Managing an aircraft takes far more than scheduling flights.
You have to track documents and expiration dates, record expenses, check receipts, split amounts, follow maintenance and explain every number to the owners.
Without the right tool:
- The administrative manager relies on spreadsheets, messages and manual calculations
- The pilot ends up handling invoices and financial matters
- Information sits scattered across finance, the CTM and the maintenance shop
- Owners struggle to see what the operation really costs
- Month-end closing turns slow and prone to disputes
The result is rework for the team and little clarity for the person who owns the aircraft.
A well-managed aircraft is an asset under control.
The system runs the numbers.Your team stays in control.
The HELITIME System organizes the aircraft's entire operational and financial routine in a single place.
Each authorized person sees the information they need to do their job, while owners follow the key figures in the app, right from their phone.
02
Organized documents and expiration alerts
Register the aircraft's key documents and keep track of their deadlines.
The system helps your team stay ahead of expiration dates so an important document is never overlooked.
03
Cost sharing calculated automatically
The system splits expenses automatically, following the rules set for your operation.
This includes:
- Landing fees
- Flight plan fees
- Fuel
- Maintenance expenses
- Pilot costs
- Fixed and variable expenses
- Capital investments
- Other aircraft costs
In shared operations, amounts can be assigned to a single partner, split evenly, or allocated in proportion to actual use, depending on the type of expense.
04
True cost per flight hour
See what it actually costs to operate the aircraft, across every part of the operation.
The system helps you separate:
- Direct costs of each flight
- Fixed aircraft expenses
- Maintenance costs
- Investments in the asset
- Expenses covered by the flight hour rate
- Capital contributions and reimbursements
Owners no longer have to make decisions based on estimates or partial information.
05
Maintenance tracking by hours and calendar
Follow the aircraft's current status and see how much is left before the next maintenance stop.
View:
- Airframe and engine hours
- Landings and cycles
- Hours remaining until the next inspection
- Days remaining until the next service
- Estimated date of the next maintenance stop
More predictability to schedule flights and plan for upcoming maintenance costs.
06
Results from charter flights*
Record the revenue and costs tied to the charter flights the aircraft performs.
Owners can then see whether each operation made or lost money, and assess charter results with more accurate information.
*Available for aircraft used in charter operations. In Brazil, charter flights must be operated through a licensed air taxi company.
One platform that makes the whole team's work easier.
Fewer spreadsheets and fewer manual checks.
- Organized flow of expenses and capital contributions
- Documents and deadlines in one place
- Shared flight schedule
- Cost sharing calculated automatically
- Month-end closing ready, with a detailed report
- Full history for reference
- The aircraft always under control, from the app on your phone or from a computer
More focus on the operation, less involvement in finances.
- Aircraft information always at hand, from the app on your phone or from a computer
- Automatic flight logging and access to operational information
- No cost sharing to manage
- Focus on the operation and on flight safety
- No charges to justify to owners
- No responsibility over the aircraft finances
Technical information available faster.
- Access granted as the operation authorizes
- Technical information available at any time
- Less back-and-forth to obtain data
- Continuous tracking of the aircraft
Clarity to follow the asset and make decisions.
- Aircraft schedule and availability
- True cost per flight hour
- Individual report for each partner
- Costs, expenses and investments kept separate
- Forecast of upcoming maintenance
- Results from charter flights*
- Clear costs and tighter financial control
- A complete monthly report your accountant can use for tax planning
- An aircraft with a documented care history, fully digital
- Your management always at hand, from the app on your phone or from a computer
* Available for aircraft used in charter operations. In Brazil, these flights must be operated through a licensed air taxi company.
The information that matters comes first.
From the dashboard, owners and managers can see at a glance:
- Current aircraft hours
- Accumulated landings and cycles
- Hours and days remaining until the next inspection
- Estimated date of the next service
- Hours flown this month and this year
- Distribution of hours among partners
- Monthly trend in usage
- Fixed, variable and maintenance costs
- Investments, capital contributions and reimbursements
More clarity about today.More predictability for what comes next.
At the end of the month, every number has an explanation.
The HELITIME System produces a complete monthly report that brings together the aircraft's operational and financial information.
In shared operations, the report can be broken out by partner and show:
- Hours flown and cost per hour
- List of flights performed
- Passengers and pilots on each flight
- Fees and expenses for each operation
- Fuel and maintenance costs
- Fixed and variable expenses
- Capital investments
- Cost sharing rules and percentages
- Capital contributions and reimbursements
- Final amount due from each partner
The report can also be sent to your accountants, making it easier to organize the records and review the tax treatment that applies to the company's activity.
Getting started is simple.
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Step 01
Register your aircraft free of charge
Send the form to your pilot so they can fill in the aircraft's details.
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Step 02
Our team reaches out
We contact the pilot to walk them through the system. We then ask for the financial administrator's contact so we can introduce the administrative and financial tools.
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Step 03
The owner starts following the aircraft in the app
Check operational and financial figures right from your phone. Your administrator will send you the app access link.
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Step 04
Close the month
The system consolidates the information, calculates cost sharing and produces the monthly report. If the aircraft is shared, the system delivers a separate operational and financial monthly report for each owner.
Our team is available and provides all the support your financial administrator and your pilot may need.
After three full months, you and your team decide whether it makes sense to keep using the system. No obligation.
More organization for the people who manage.More peace of mind for the people who own.
The month-end close used to mean spreadsheets, receipts and a lot of corrections. Now the expenses come out organized and split according to each partner's rule.
I'm no longer the one explaining fees, charges and how costs get split. I can focus on flying and leave the finances to the people who actually handle them.
I can open the app and see how much we flew, how much we spent and what each partner owes. It brought a lot more transparency to the operation.
Professional management at a simple, predictable price.
Choose the plan that matches how your aircraft is used.
Single-owner aircraft
R$ 350,00 per month
For aircraft owned by a single individual or company.
Shared aircraft
R$ 550,00 per month
For aircraft used by two or more partners, with cost sharing and individual reports.
With either plan, you can use the system free for 3 months before deciding to subscribe.
Start in whichever way makes the most sense for you.
The best way to get to know the HELITIME System is to use it in your real day-to-day operation.
For 3 months, your team can explore the app, organize the aircraft's information and judge the benefits for themselves, with no commitment to stay.
When the free period ends, you decide whether the system is right for your operation.
When the free period ends, you continue only if you want to.
What people ask before starting
Does the system work for shared aircraft?
Yes. The system tracks each partner's usage and applies different splitting rules, including individual expenses, even splits and proportional cost sharing.
Can I create access for different people?
Yes. The operation can grant access based on what each user needs, including administrative managers, pilots, owners and authorized technical staff.
Each profile sees only the information required to do their job.
Does the system warn me about documents nearing expiration?
Yes. Documents and their deadlines can be registered so the team can keep track and avoid expiration dates going unnoticed.
Can I follow the aircraft from my phone?
Yes. The key information is available in the app, so you can follow the operation from wherever you are.
Can the report be sent to my accountant?
Yes. The report brings together the period's operational and financial information and supports the accounting team in organizing the records and reviewing the applicable tax treatment.
How much does the HELITIME System cost?
The plan for a single-owner aircraft costs R$ 350 per month. For shared aircraft, the monthly fee is R$ 550.
Can I subscribe directly, without the free period?
Yes. The free period is optional. If you have already decided to use the system, you can subscribe right away and start setting up your aircraft.
Do I have to subscribe after the 3 free months?
No. The system is free to use for three full months. At the end of that period, you decide whether to continue, with no obligation to subscribe.
Do I need a credit card to start the trial?
No. The 3-month trial requires no credit card and no payment details. You fill in the aircraft registration form and our team opens your access.
What happens when the 3 free months end?
When the period ends, access stops unless you choose to subscribe. There is no automatic charge and no renewal without your confirmation. If you continue, the data already registered stays in the system and you can carry on using it normally.
How many people can use the system? Is it charged per user?
The monthly fee is per aircraft, not per user. You can create as many accesses as the operation needs, including partners, pilots, administrative staff, the CTM and the maintenance shop, at no extra cost per person.